If your organization deals with a large volume of documents, having an efficient system to organize and present them is essential. This case study will help you understand how SKA, an organization that needed to transition from Joomla to WordPress, found the perfect file management solution with Barn2’s Document Library Pro plugin.
The challenge: finding a WordPress-compatible document management system
Since 2011, SKA had been using Joomla as their content management system, relying on DocMan to manage their extensive library of PDFs, including annual reports, financial statements, and newsletters. When the organization decided to migrate their website to WordPress, they faced a key challenge: finding a robust document management system that could handle their large volume of files efficiently.
Gurdip Singh, who led the website transition, initially considered using the WordPress version of DocMan due to his familiarity with the platform. However, after careful evaluation, he decided to explore other options. This led him to conduct an extensive review of various WordPress-based document management plugins, examining their features, user experience, and ease of setup.
After testing several options, Document Library Pro emerged as the best choice for SKA’s needs.
The solution: why SKA chose Document Library Pro
SKA selected Document Library Pro because it provided an intuitive, feature-rich, and professional way to organize and display their documents.
Key benefits that made Document Library Pro the ideal solution:
- Instantly professional appearance: “It looks great right out of the box.”
- User-friendly setup: “It’s easy to learn and set up.”
- Powerful filtering options: “The filters work seamlessly.”
- Featured image extraction: The ability to automatically extract the first page of a document as a thumbnail was also an exciting addition they hope to implement soon.
The results: time-saving, efficient, and future-proof
By implementing Document Library Pro, SKA successfully transitioned their document management to WordPress without compromising on usability or efficiency. The plugin streamlined their workflow, making it easier to upload, organize, and display documents in an accessible way.
I was looking for a solution I could get comfortable with, and this fits the bill perfectly. I’ll definitely be using it for two more projects in the coming months.
Gurdip Singh
This highlights a key takeaway for other WordPress site owners: investing in a well-designed document management system can save time and effort, ensuring an intuitive experience for both site administrators and visitors.